Public records are defined as “all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency”.
Florida’s Constitution, Article 1, s. 24 and public records law section 119.011(2), Florida Statutes provide a right to inspect or copy such records unless specifically exempted by the Constitution or by Florida statute.
Public Records Request Procedure
Public records may be requested by emailing firstname.lastname@example.org or by calling Spencer Hathaway, PIO, at (386) 239-7710. Requestors are not required to provide their identity or purpose for seeking the records.
We will acknowledge a new request as soon as practicable and may provide one or more of the following initial responses:
Duplication & Materials Costs
If documents are requested in hard copy or disc format, they may be provided upon payment of the following actual duplication and materials costs when applicable:
Review and redaction will not begin until payment of the estimated charges is received. If the actual time required to process the request exceeds the initial estimate, the actual cost must be paid before the records are released. If the actual time is less than the initial estimate, the balance will be returned.
Written notice requirements for the enforcement of Chapter 119, pursuant to Florida Statute 119.12, shall be provided in writing, identifying the public record request that has been denied by this agency, to the Custodian of Public Records, 251 North Ridgewood Avenue, Daytona Beach, Florida 32114-7509
Reducing Costs and Limited Charges